As we prepare for year-end and transition to the Commonwealth’s e-procurement system, eVA, we are establishing the following fiscal year 2024 cutoff and purchasing requirements:
- May 22 : FY24 Requisition Cutoff
- Last day to submit requisitions for goods and services, excluding critical clinical and research goods/services.
- Pharmaceuticals, laboratory or medical supplies will be processed after the May 22nd cutoff date but general items, like office supplies, are not considered a clinical or research item even if purchased by a clinical or research department.
- Clinical/research departments are still encouraged to forecast their needs and order appropriate supplies to cover their needs through July.
- Orders for goods and services received by June 30 are paid from the current fiscal year budget; therefore, requisitions intended for FY24 should be submitted in OneSource by May 22 to allow for processing and vendor fulfillment lead time.
- Goods and services received on or after July 1 will be charged to the FY25 budget.
- June 1: No new vendors added in the EVMS One-Source system unless critical need. Items to be received after June 30 will be processed in eVA. All new contracts will be initiated through ODU.
- June 14: Departments should make every effort to ensure that all goods/services are received and invoiced by June 14 to allow time for payment and closing of open PO's prior to the July 1 integration.
Should you have any questions or need assistance, please contact:
- Purchasing – matlmgmt@evms.edu
- Integration – integration@evms.edu