Guest Faculty Travel Policy

What is Covered

Airfare:  The costs for coach airfare for domestic flights and  business for international flights will be covered.  EVMS will cover the cost of two bags.

Personal car:  Actual mileage incurred will be reimbursed at the standard IRS mileage reimbursement rate.  Please refer to www.irs.gov.  If it is less expensive to fly than drive, the lower rate will be reimbursed.

Rental cars:  Allowed if the cost of a rental car reduces the overall cost of the travel or is necessary or less expensive than taxi.

Taxi/airport limo/shuttle:  original receipts should be obtained for reimbursement.

Parking and toll receipts will be reimbursed with original receipts.

Meals:  Costs of meals will be reimbursed with original receipts for the presenter only.    

What is not reimbursed

Personal items, movies, entertainment, in room meals, minibar charges including alcohol and snacks; upgrades for air travel, hotel or rental car upgrades

Wine, beer, and liquor will not be reimbursed. 

ORIGINAL RECEIPTS ARE REQUIRED for reimbursement.  Electronic airline receipt is acceptable. 

Please complete the Faculty Expense Form and submit to the CME Coordinator.